The Rotary Dorset Bike Ride

To Enter

17th September 2017 - 8 Routes 10 miles to 103 miles

Rotary Club of Westbourne

Charity No 1111184

JOINING INSTRUCTIONS


Please read these instructions before the ride.

Start & Finish Location and facilities

The start and finish is at  Longthorns Farm & Campsite, Wareham Dorset BH20 6HH, next to Monkey World.

There will be plenty of free parking on site, toilets, refreshments and camping facilities, (to booking a camp pitch telephone the farm on 01929-401539).

Registration and Checking in –Opens at 7:30am

Please arrive at least 30 minutes before your start time. See below.

If you have already entered please check in at the check-in desk. To avoid queuing please complete the tear-off slip at the bottom of your welcome letter that was sent with these instructions. The check-in slip can be handed in at the desk without the need to queue.

If you forget your check-in slip you will need to queue and provide your name, number and route you plan to ride.

If you have not entered please go to the registration desk and complete an entry form and pay your entry fee.

Your Rider Number(s)

If you have pledged to raise sponsorship, your laminated rider’s number and cable ties will be enclosed with your welcome letter and fundraising pack that was posted to you.

If you are not raising sponsorship your number will be emailed to you and you will need to collect your laminated bike number before the start.

Your rider’s number must be attached to the handlebars of your bike, using cable ties or string, so the number can be seen from the front. If you do not have any cable ties, some will be available from the check-in desk.

You will not be able to start without your number attached to your bike.

For your own safety and protection please write your name, address and next of kin details on the back of the rider’s number using a permanent felt-tip pen. Again pens will be available at the check-in desk.

Start Times

103 mile at 8am     81 & 71 mile at 8:30    50 & 38 mile at 9am   

20 & 27 mile at 9:30   10 mile at 10am.

For each time slot, riders start will be staggered so as not to cause congestion on the roads. If you arrive late for your official start time, ask to join the next group (103 & 81 must start by 9am). All routes (except the 10 mile) turn left out of the gate.  Timings: Although the event is not a race, you can record your time on our web site where it will be shown alongside others.

Refreshments

There will be cold and hot drinks, plus sandwiches and cake at the start/finish area. In addition  there will be refreshment stops on route with drinks and snacks. See your route map.

The Routes

The routes are mainly on quiet country lanes and clearly marked.  

There may be other bike rides in the area so PLEASE ENSURE YOU ONLY FOLLOW THE ROUTE SIGNS WITH THE WORD “ROTARY”. Keep a look out for Course Split signs for the different distances and ensure you follow the correct route. Please study the route maps enclosed which covers the various routes and ensure you are familiar with your route before the ride. All routes are circular and on tarmac roads.

Check out at the Finish

Please endeavor to finish by 4pm. Please check out before you take refreshments. We want to be able to ensure everybody gets back safely. Go to the desk and provide your name and riders number and collect your goody bag.

If you have requested a certificate and/or medal please go to the desk marked and collect these. If you forget they can only be sent to you if you send us a stamped address envelope.  

Your Bike and Kit

Cycling in the event

Accidents and Emergencies including breakdown

Insurance

Your entry fee does not include insurance for you or your bike. The Rotary Club do have public liability insurance. We recommend that all riders have their own bike and personal insurance before the event.

Massages at Finish

There will be massages for those aching muscles by the Bournemouth College Of Chiropractor. There is no charge but any donation to Cancer Research UK would be greatly appreciated.

Sponsorship Money

It is hoped that every rider will collect at least £50 in sponsorship but if you are unable to get any sponsorship then you will still be welcome.  If you wish to make a contribution to Cancer Research UK there will be buckets available on the day or you can donate through our web site www.dorset-bike-ride.co.uk .

Please collect your sponsorship money as soon as possible after the event. Cheques should be made payable to The Rotary Club of Wareham and sent to our address below using the forms supplied. All sponsorship money will be donated to Cancer Research UK. If you use any other online web sites such as Justgiving, please ensure you let us know the web address of your fundraising page so that we can monitor how much the event raises and enter you into any prize draws applicable.

If you have raised any sponsorship money, please ensure you complete the form on the front of the Sponsorship form to advise amounts, payments methods and your online fundraising pages.

Sponsorship Prizes

If you are raising sponsorship there are rewards and prizes to win:-

However  you must raise the required amount online or send it in, before claiming any of the rewards. For the prize draws the money must be in by the end of October. See web site for details.

Contact Details: The Rotary Dorset Bike Ride, Hyde  Woods, Hyde, Wareham, BH20 7NT Tel: 01929 471087. Mobile 07973 189395, Email: david.king@dorset-bike-ride.co.uk